The Agentic AI Procurement Handbook / 00
For the AI you are about to buy, which of these five will someone hold you to, and what record will you show them?
Five US sources keep coming up in AI purchases. None of them asks for a policy binder. All of them ask for a record you can open.
The moment.
A committee approves an AI tool after a good demo. A year later, an examiner, an auditor or a plaintiff's lawyer asks one question: show me what it did. The dashboard cannot answer. The record can, if it exists.
For the AI you are about to buy, which of these five will someone hold you to, and what record will you show them?
What you would see.
Five short pages, one per source, each in plain words: what it covers, the one question to ask in the room, what a good answer looks like, and one thing to do before the next demo. NIST AI RMF. SR 26-2 for banks. HIPAA for anyone touching patient records. Colorado's AI law for consequential decisions. And the evidence rule that sits under all of them.
The record you would open
| source | question asked | record produced | who signed | date |
|---|---|---|---|---|
| [system or document] | [question] | [file or log] | [role or name] | [YYYY-MM-DD] |
One thing to do.
Read the one page that applies to you. Take the question into your next demo.
The words.
- Framework:
- a shared set of questions, not a pass or fail test.
- Safeguard:
- a control the rule expects, administrative, physical or technical.
- Record:
- the log you can open afterwards that shows who did what.
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